Xero · Admin automation

Everything that gets typed into Xero by hand.

Xero is good at being the record. It's less good at getting data into itself. If someone on your team is opening one system, reading a number, and typing it into Xero, that's the job we take away.

Get a free time audit See what we automate

What we commit to, in writing

4×

faster client onboarding

20+

hrs a week back across your team

10 min

maximum spend on setting up a new client

90%

reduction in manual reporting

Targets are agreed with you before a build starts and written into the engagement. Miss them and you are refunded.

What we automate in Xero

Every one of these exists because information you already hold is being moved by a person. If your version isn't on the list it probably still fits.

We agree the goal

Before anything gets built we write the task down with you, how long it takes now, and what finished looks like. If we can't agree on that, we'd rather not start.

We build it

You keep working. We don't need your team sitting in workshops, and we don't replace software you already pay for.

You decide if it worked

Two weeks in you tell us whether it does the thing we agreed. If it doesn't, we both walk away and nobody owes anything.

Timesheets and site forms into payroll

Whatever your people fill in on site or in the office arrives as a payroll ready file, instead of a stack somebody keys in on Friday afternoon.

Supplier invoices into bills

Invoices landing in an inbox get read, coded and raised, with anything that doesn't match flagged for a person rather than guessed at.

Job and project costs reconciled

Costs tracked in spreadsheets or a job system matched against Xero, so month end is a review rather than a rebuild.

Recurring reports built and sent

The report someone rebuilds every month from the same three exports gets assembled and delivered on schedule.

What it is costing you

Xero holds the record.
Someone still has to fill it.

Xero sits at the end of a lot of manual chains in your business. Timesheets arrive on paper or in a form and someone on your team keys them in. Supplier invoices land in your inbox and get entered line by line. Job costs live in a spreadsheet that somebody reconciles by hand at month end.

None of that is Xero's fault, and none of it needs new software. We close the gap between your two systems so the data arrives already in the shape Xero wants it.

Book a free time audit

What the research says

39%

of Australian small businesses spend more than six hours every week navigating red tape.

Australian Chamber of Commerce and Industry

42%

say compliance is having a negative impact on how the business operates.

ACCI, 2025 Business Conditions Report

40%

spend more time stuck in the books than growing the business.

Dext, Built for Bigger Things, Censuswide, June 2025

31%

of financial management at the average Australian small business is still done by hand.

Dext, Built for Bigger Things, Censuswide, June 2025

ACCI, 2025. Dext, Built for Bigger Things, Censuswide, 500 Australian businesses, June 2025. These describe Australian small business generally, not any one industry, and not your firm.

Typical jobs

The jobs that come up
most often in Xero

These are the shapes of job that come up most often in firms that run on it. None of them are case studies, they're descriptions of the work.

Payroll

Weekly timesheet run

Forms filled on site feed straight into a payroll ready file. The manual re-entry step disappears entirely.

Accounts payable

Invoice coding

Bills read and coded against your chart of accounts, with exceptions surfaced rather than assumed.

Onboarding

New employee setup

One form creates the employee record, files the paperwork, and runs whatever compliance check your state requires.

Reporting

Month end pack

The same exports, the same joins, the same layout, assembled without anyone opening a spreadsheet.

Reconciliation

Job costing

Project costs matched against invoices and bills, so the monthly reconciliation stops being a rebuild.

Client work

Engagement letters

Letters and schedules filled from the client record you already hold, then filed where your team expects to find them.

What you're agreeing to

The terms, in full

upfront. No deposit, no retainer, nothing changes hands before the build does what we agreed.

weeks to decide. If it isn't working by then, we both walk away and nobody owes anything.

goal, written down before anything gets built, so neither of us can move the target afterwards.

lock-in. It runs on your accounts and your logins. If we stop, it keeps working.

There are no case studies here yet

The work we've finished belongs to clients who haven't agreed to be named. When that changes it goes here with real numbers attached, not adjectives.

That's what the walk-away is for

You don't have to take our word for anything. You find out in two weeks, at no cost, which is a faster answer than reading somebody else's case study.

You see it run before you pay

Nothing here is theoretical. You watch the build handle your own data, on your own systems, and then decide whether it was worth it.

Ask us anything on the call

Including what we've built, what went wrong on it, and how long it actually took. We'd rather answer that honestly than show you a wall of logos.

Questions

The things people ask
before they say yes

Do you need access to our Xero?

Eventually yes, at whatever permission level the job actually needs and nothing beyond it. For the audit call we don't need any access at all, just a description of the task.

How do I know it will actually work?

You don't, at the start. That's what the two week window is for. We write down what finished looks like before we begin, and if it isn't doing that after two weeks, we both walk away and you've paid nothing.

What happens if it breaks later?

Automations break when the tools underneath them change. We fix anything we built for the first 30 days as part of the build. After that you either have someone technical who can maintain it, or we agree a small monthly amount to keep it running.

Who owns it when we're done?

You do. It runs in your accounts, on your tools, under your logins. If we stop working together it keeps running, and we're not holding any part of it hostage.

What happens to our data?

It stays in the systems you already use. We don't copy client records out to anywhere of ours, and we'll sign whatever confidentiality agreement your firm normally uses before we get access to anything.

What does it cost?

It depends on what the task costs you now, which is why the audit call comes first. The rule is that the quote sits under the value of the time recovered. If it can't, we'll tell you rather than sell you something that doesn't pay for itself.

How long have you been doing this?

Six months, with a small number of clients, and we'd rather say that plainly than dress it up. It's the reason there's nothing to pay upfront and a two week walk-away. You aren't being asked to trust a track record. You're being asked to give us two weeks.